# Quarterly grant report — Draft for review

> SYNTHETIC — fictional teaching example only; not a customer result, live product run, grant term, or submission-ready report.

## Cover

- **Organization:** Harbor Path Community Services — Synthetic Example
- **Funder:** Example Community Fund — Synthetic
- **Grant:** Community Skills Access (SYN-2026-001)
- **Period:** 2026-07-01 through 2026-09-30
- **Status:** Draft for review
- **Authorized submitter:** Unassigned
- **Submission date:** Not submitted

## Program result

The program recorded 108 unique participants against a target of 120 (90%). A participant is counted once after attending at least one skills workshop during the period. The synthetic attendance summary uses nonoverlapping ID ranges; underlying participant-level records were not supplied and remain required for review. No verified employment outcomes were supplied, so this draft makes no employment outcome claim.

## Financial result

Period ledger actuals total **$55,200** against an approved **$60,000** budget. The raw ledger total is $57,200 across 15 rows; $1,200 is outside the period and $800 belongs to another grant. The $200 supplies refund remains negative.

| Category | Budget | Actual | Actual minus budget | Percentage |
| --- | ---: | ---: | ---: | ---: |
| Personnel | $36,000 | $32,400 | $-3,600 | -10% |
| Participant support | $12,000 | $13,800 | $1,800 | 15% |
| Travel | $6,000 | $4,200 | $-1,800 | -30% |
| Supplies | $6,000 | $4,800 | $-1,200 | -20% |

## Explanations and evidence

The fictional program lead reports a staffing gap, postponed workshops, fewer staff visits, higher transport-assistance needs, and deferred supplies purchases. These explanations still need review against supporting records. Participant support is 15% over budget. The fictional agreement requires documented approval above 10%; no approval was provided.

## Open items

| Open item | Owner | Current state |
| --- | --- | --- |
| Overspend approval | Grants owner | Missing |
| Original financial support | Finance reviewer | Missing |
| Participant records and deduplication | Program reviewer | Missing |
| Final sign-offs | Finance and program reviewers | Missing |

See [evidence-register.csv](evidence-register.csv), [general-ledger.csv](general-ledger.csv), and [GrantDeskHQ-budget-vs-actual.xlsx](GrantDeskHQ-budget-vs-actual.xlsx).